November 2009

Tuesday, November 10, 2009 – 7:00pm

Karen Weedman called the meeting to order at 7:00pm. In attendance were Executive Board Members Karen Weedman, Annette Padron, Mike Bersani, Janeen Dylo, Principal Melanie Meidel and Associate principal Jim Szymczak; missing were Michelle Johansen. A sign in sheet was passed around the room as many new people showed up for the meeting unfortunately several didn’t sign in so we don’t have the complete list.

REPORTS

Minutes from the October 2009 Meeting: Minutes from the October 2009 General Booster Meeting were presented and posted to the website prior to the meeting. A motion by Mary Rohr to approve the October 2009 meeting minutes as submitted, which was seconded by Jeff Kinyon, voted upon and approved.

Treasurer’s Report: The September 2009 Treasurer’s Report was presented, a motion to approve September Financials and was seconded and voted upon and approved.

All financials will be available on the SEHS Boosters web-site. Please review, if you have any questions please see Annette Padron. Each activity group should take a look at the general fund to determine their available funds.

OLD BUSINESS

Most of the meeting was lead by Melanie Meidel reviewing the recent decisions for the budget cuts. Karen Weedman opened the floor for any activity groups to report.

Spirit Wear: Pat and Leeann are selling spirit wear once a month during the lunch hour.

Market Day: Pick up day will be December 12^th, not November 24^th as scheduled.

Dance: The dance team took 2^nd place recently in competition. Fannie Mae fundraiser currently going on now through December 17^th. All money is due at the time of the order.

Baseball: The cement for the future press box for baseball and softball is in the near future. Would like to have it poured now or early winter.

Band/Bowling: A bowling fundraiser event was held along with a silent auction both were a success. Richard Dineen was the big winner of the raffle.

Gymnastics/Wrestling: Ford Test Drive fundraiser was a success and earned $1500 profit just from the pizza tasting contest. FYI – Pasta Mia won for the best pizza in town!

Healthy Foods: Still being sold between the hours of 2:55 and 3:20pm, everything is $.50.

Concessions: Fall season has ended and winter begins on 11/23/2009. The volunteer schedule will be published shortly. Thank you to everyone who volunteered for the fall season. We’ll look forward to you helping for the winter season. The financial are being finalized and will be published to the groups that earned funds during the fall season.

Holiday Greens Fundraiser: The bulk of the orders are due in today (11/10/09), however, orders will still be taken until 11/23. Be sure to drop off the form and money in the Booster Foundation mailbox located in the main office. Make sure that your activity group name is included so that the funds are allocated properly. Holiday greens must be picked up 12/3/09.

IRS: Mike explained the issues relative to the tax filing for last year; filed late and incorrect amount. As a result he is working with Lynn Stomey and Kelly Robar to correct the issues. A vote is required at the meeting to amend the current bi-laws to include the attached revisions. The Waiver of Notice of the Second Amendment To The Bylaws was presented, Sandra Kawabata motioned to approve and Beth Irving second the motioned, passed and accepted. Another document, ARTICLE XII COMPLIANCE was presented, Jeff Kinyon motioned to approve and Mary Rohr the motion. Both were approved and passed. Mike will draft a note to the attorneys to request an extension and correct the issues.

Melanie Meidel: Confirmed Graduation for 2010 graduating class, Saturday, May 29^th @ 8:00am at the Sears Center.

All students and parents should subscribe to Friday Newscast as we’d like to eliminate the paper copy.

Services going on:

• Food panty donations going on, we have partnered with the South Elgin Lions Club.

• Invisible Children is a program where we adopt a school in Africa. There will be a presentation to approximately 30 students on Friday. The program allows for an exchange student program.

• TOMS 1 for 1 purchase of shoes.

• Coming in April is the opportunity to visit and help pack food for Feed My Starving Children.

• Pay it forward, a group of students will meet up with other High School Groups.

Seniors be sure to complete as many scholarship applications a possible, they are all posted on the SEHS Website.

Budget Cuts: Melanie introduced Jim Szymczak. At this point recommendations have only been made for the 2009-2010 school year. Melanie and Jim will attend a meeting on 11/30 to talk further about recommendations for next year. Jim has explained to all of the coaches that they are responsible for running their own programs; they need to keep track of their revenue and expenses. The reason the cuts will happen in the spring versus now is because commitments had already been made to other schools which need to be honored. It is rumor that all sports will be cut.

Swimming will continue until after the state competition. They had an awesome season and everyone would like to see that continue.

Melanie and Jim completely understand the importance of all level of sports as they both have children within U-46 and would like to see everything continue as is. However, they also need to be realistic and will both try to persuade the powers that be at the meeting on 11/30.

Anyone having ideas and thoughts on how to proceed, please e-mail jimszymczak@u-46.org or to melainemeidel@u-46.org

Here are the questions that were asked:

What are spring sports?

Track and Field

Baseball and Softball

Will there only be 1 level of softball?

Freshman; sophomore or JV and Varsity

What does it cost to have a 2^nd team for baseball?

Transportation, Referees and Coaches Stipend

Approximate cost: $50 – officials and $3500 Coaches Stipend

A comment was made that parents should be able to sign a waiver for car pooling – Melanie/Jim advised that due to Insurance reasons that wasn’t possible.

If each high school saves $100k that is a significant amount of money. Can each school make their own decisions within the district?

A comment was made about golf and bowling; for both sports the parents need to drive and pick up their students. What is the difference with these 2 sports?

Jim commented that they weren’t on the school facilities.

A comment was made that if programs are cut that it will affect the future of the athletics at SEHS. We need to find a way to continue these programs.

One parent conducted their study of the various schools to determine the cost of their athletic programs compared to SEHS; SEHS cost $65 others in our area $130 and $105, much higher than ours. A suggestion was made to raise the fees to more in line with other schools. Melanie had also conducted her own analysis and indicated that this on the table.

What else can we do as parents?

Per Melanie, communication, communication, communication! Everyone should communicate with the folks who are making these decisions; your voice is the most powerful. Keep it professional and respect those in which you are communicating with. Don’t go in the attack.

How do we explain and communicate this to our children?

A suggestion was made to communicate this information in the Friday Newsletter to the students. It is important to keep the lines of communication open.

The spring recommendations have pretty much been decided upon, however, Jim and Melanie will bring all of this up at the next meeting. A suggestion by a parent was that they will fund the “B” teams. Increase the fees the fees for all team players and the divide amongst all players who were selected regardless of level.

Everyone should attend all of our Booster Meetings which is held the 1^st Tuesday of every month. School Board meetings are held the 1^st Monday of every month in Downtown Elgin.

 

BOOSTER BOARD MEETING

October 2009

 

Tuesday, October 13, 2009 – 7:00 p.m.

Karen Weedman called the meeting to order at 7:00 pm.  In attendance were Executive Board Members Karen Weedman, Annette Padron, Mike Bersani, and Michele Johansen as well as Principal Melanie Meidel and Associate Principal Jim Szymczak. Absent from the meeting was Executive Board Member Janeen Dylo. The sign-in sheet showed the following additional attendees: Anthony LaRue, Marty Potts, Keith Blue, Cindy Palmer, Cindy Jeske, Carrie Finch, Paul Kolber, Pat Collins, Kelly Pancamo, Mary Rohr and Sandra Kawabata.; 17 total attendees.

 

REPORTS

Minutes from the September 2009 Meeting: Minutes from the January, February, March, May and August 2009 General Booster Meetings were approved in prior meetings. It was noted that there were no minutes from the April, June or July 2009 meetings. Minutes from the September 2009 General Booster Meeting were presented and posted to the website prior to the meeting.  A motion was made by Mary Rohr to approve the September 2009 meeting minutes as submitted, which was seconded by Paul Kolber, voted upon and approved.

                                                            

School Administrator Report:  (a) Principal Melanie Meidel provided the school administrator report.  PSAT Testing will begin as of October 14, 2009 for approximately 200 Junior and a few sophomore students. PSAT Testing will also be held during 1^st through 3^rd Periods on October 27, 2009 for freshman (Explorer Test), sophomores (Plan Test) and juniors (Practice Test). At that time, seniors will be in the Auditorium to be presented with graduation information, cap & gown sizing and view a slide presentation. (b) Additionally, Melanie noted that November will be Parent/Teacher Conferences. (c) The second Friday Forecast email is being sent later this week which has replaced the school newsletter that was sent regular mail. Parents can sign-up via the school website.  (d) Homecoming week was a huge success. The Homecoming Dance was crowded with approximately 2,000 attendees. (e) The school made the Make-A-Wish goal to send Blake to Disney. (f) Melanie advised the attendees that the Academy Application Deadline is November 2, 2009. Interviews will be held November 19-22, 2009; approximately 50-60 students are usually accepted. (g) Lastly, it was noted that the Fall Activity Bus will be ending following the close of the Fall sports season. The administration will re-assess the need for Winter sports.

 

Treasurer’s Report: The August 2009 Treasurer’s Report was presented in the August Meeting and has been posted on the website for review. A motion was made by Paul Kolber to approve the August 2009 financials, which was seconded by Marty Potts. A voice vote signified passage of the motion. Annette Padron presented the September 2009 Financial Statement and the General Fund Financial Statement ending August 31, 2009. Concession sales has been recorded. As of the date of the meeting, there is currently a profit of $6,486.19 in the Concession Pool which will be divided among the 16 participating Activity Groups. The payout will be after Fall sports conclude on or around November 2, 2009, depending on playoff status. It was noted that the percentage for overall concessions remains at 40% food replenish, 20% stadium, 20% Booster, 20% concession pool.

 

OLD BUSINESS

Spirit Wear:  Pat Collins advised that sales are good. Spirit wear will be sold this Thursday during practice, then going to a 1 per month schedule through the school year. The Booster shirt orders were due today; have 3 total requests. It was noted that there will be again be sales of the Letterman jackets in January which will arrive by Spring Break Current orders are expected to arrive by Thanksgiving.

 

Stadium Project:  Mike Bersani advised that there is a Stadium Committee Meeting at 8:00 p.m. tonight, immediately following the Booster Meeting for those interested. Mike Bersani presented two invoices to Annette Padron for payment: (1) for the stadium signs/artwork; and (2) for the corporate sponsors of 2008-2009 trophies.

 

Market Day:  The next market day will be on October 27, 2009; profits will go to Boys Volleyball. Karen Weedman noted that Chris Smith will be taking over the Market Day Committee after this month.

 

ACTIVITY GROUPS

Band:  The Band is planning their 2^nd Annual trip to Disney in February and will host a bowling event and raffle ticket sales for fundraising towards the trip, mentioned Sandra Kawabata.

 

Fine Arts:  Melanie Meidel noted that a production of James & The Giant Peach will be coming up.

 

Football:  Paul Kolber advised that Football will host an End-of-Season dinner on Thursday, October 22, 2009, the day before Senior Night. At the time of the meeting, the Varsity record is currently 5/2 which makes them playoff eligible.

 

Cheerleading:  Michele Johansen and Carrie Finch advised that cheerleading raised almost $700 for the flower sales and bake sale at the Cheer Xplosion Cheer & Pom Competition that was held at SEHS on October 11, 2009. As football season comes to a close, open gyms and tryouts are being held to possibly fill open positions.

 

Gymnastics:  Marty Potts provided an update of his continued discussions with the Ford Motor Company for a “test drive” fundraiser. Marty has confirmed the Ford Drive 4 Your School Test Drive Fundraiser for Wrestling and Gymnastics for Saturday October 17, 2009. The event will be held from 10:00 am to 3:00 pm at SEHS. People are invited to come and test drive a new Ford, courtesy of Hopkins Ford in Elgin. SEHS will earn $20 per test drive and can make up to $6,000. At the same time taste test pizza and vote for your favorite pizza will be held at $5 per card to taste each brand. Simple concessions of chips and drinks has been requested. An email was sent to the Booster families and the SEHS Alumni Facebook will be updated accordingly.

 

Pom / Dance: A dance update was provided by Mary Rohr. Dance is looking to host a Fannie Mae fundraiser and will provide more information at the November meeting.  

 

Wrestling: The painting of the mural on the wrestling room wall is completed. Kelly Pancamo provided an update on the KCG Wrestling Feeder Team: 36 kids currently registered. There will be one more sign up; they are expecting more participants. Wrestling season will start on November 2, 2009.

 

COMMITTEE REPORTS

Healthy Foods:  Karen Weedman advised that Healthy Food sales continues to be a success.

 

Teacher Wish List:  Karen Weedman and Marty Potts presented a brief overview of the nine Teacher Wish Lists received to date. The following seven were discussed and would be voted upon during the General Meeting for a total payout proposed of $2,556.58 to fill seven wish list requests.  A motion was made by Marty Potts to approve the seven Teacher Wish List request for a total of $2,556.58 which was seconded by Pat Collins. A vote was taken and the motion was passed.

 

 

CNA Class (special classroom stethoscope)	$     99.00
German Teacher (books: class copy and student copies)	$   727.80
Child Ed (preschool books)	$   400.00
Art Teacher (posters, DVDs & videos)	$   307.55
Art Teacher (VHS, DVDs, drawing books)	$   322.23
Newspaper	$   500.00*
L. Olsem (math / calculus musical presentation deposit)	$   200.00
	=SUM(ABOVE) $ 2556.58

It was noted that the Newspaper had requested a total of $1,000 to cover printing costs for the entire year. However, after further discussion, it was suggested that a wish list be granted to the Newspaper for $500 now and $500 in January. It was also noted that the ad space (sponsorship) should be included within the total of $1,000. Two additional requests were discussed which would not be granted at this time: (1) the Civics teacher requested $1,500 to cover the cost of mounting an LCD projected which Melanie Meidel noted that such a request would need to be done through the District due to contract and workers regulations; and (2) Special Ed teacher requested $235.57 which was put on hold.

 

Holiday Wreath Sales:  Mike Bersani advised that the 2^nd Annual Holiday Wreath sales brochures and single-page order forms have been distributed. There is a mark up of 50%. The proceeds for this fundraiser will be 90-10 split: 90% of the proceeds directly to the Activity Group; and remaining 10% of the proceeds to the Stadium Fund. Students are asked to collect payment upfront. Orders are due by November 10, 2009 and can be dropped off in the office; the bulk of the order will be placed the following day, however, additional sales can be placed. New this year is the ability to take credit card payment; information was provided on that accordingly. Delivery will be on December 3, 2009 to the school. Pick up on Friday and Saturday, December 4-5, 2009 at school by the scene shop. The student that sells the most will receive a $75 Visa Gift Card.

 

NEW BUSINESS

All-in-Fundraising Presentation:  Dale Smith of All-in-Fundraising was invited to present to the SEHS Executive Booster Board by Scott Haykamp, Teacher. Dale presented All-in-Fundraising (AIF) which is an event planning / consulting company that specializes in organizing reoccurring charitable game event. AIF works with Non-Profit Organizations (NPO) to create and manage high-quality poker, Texas Hold’em events. What is needed to run such an event is: (1) licensed venue (suggested Hammerheads); (2) licensed NPO (such as SEHSBF); and (3) licensed equipment supplier (as arranged by AIF). There is an upfront fee for licensing of $200 plus an additional $50 extra equipment fee. For the cost of the licensing and equipment one-time yearly fee, a NPO can hold 1-4 events per year.  Five to ten volunteers would be needed at each event (two shifts) which goes from 2:00 pm until midnight. Events can be held at any venue; Hammerheads has been used, is local, and has no venue charge, Dale noted. Depending on location of event, participants must be over 18 or 21 years of age to volunteer. Per Dale, most events are netting a profit of minimum $1,000 per event, which depends on the number of participants and hands played. It can be hosted as “ring games” (cash on hand) or a “tournament event” (upfront fee).

 

If SEHSBF decides to explore this further, the next steps would be: (a) pick four dates; (b) identify volunteers from the organization; (c) submit a license application to State (guidance on required documentation will be provided by AIF); host the event. AIF will be on hand for training and during the entire event. AIF brings the players, dealers and expertise and will train NPOs team and volunteers. AIF will also prepare the follow up settlement statement for the events. It was noted that in order to submit for a license, the NPO must have been in existence for 5 years. An RCG-1 Form will need to be completed by the NPO that will include: names and contact info and ssn for officers, articles of incorporation, IRS Not-For-Profit letter, one-year worth of Board minutes, CP number for licensed venue (will be provided when ready to submit) and the names of volunteers.

 

The All-in-Fundraising was presented to the Activity Directors during the General Meeting. There was several groups that expressed interest including Baseball, Football, Band and Wrestling. It was noted that groups can split a date as well. Additionally information will be explored and presented at a future meeting.

 

NCAA Meeting:  Jim Szymczak advised the Boosters of the upcoming meeting on October 29, 2009 to talk about NCAA. The meeting will be held to discuss with the students and families some of the expectations and requirements of sports after high school. The meeting will provide an overview of college-level Division 1, Division 2, and Division 3 Athlete requirement, and what to expect during the process. The meeting will be targeted to sophomores and juniors and will be held at 7:00 pm in the Auditorium. Additional information will be provided on the school website.

 

Jim also noted that the school is looking to host a possible one-day workshop in February 2010 on student leadership.

 

NEXT MEETING DATE & TIME

The meeting concluded at 8:02 pm. The next Executive Meeting is Tuesday, November 10, 2009 in the SEHS Library at 6:00 pm and the General Meeting will follow at 7:00 pm.

 

Respectfully submitted on October 19, 2009 from notes taken by Michele Johansen, co-secretary of SEHSBF, on October 13, 2009.

BOOSTER BOARD MEETING

September 2009 - FINAL

 

Tuesday, September 8, 2009 – 7:00 p.m.

Karen Weedman called the meeting to order at 7:00 pm.  In attendance were Executive Board Members Karen Weedman, Ed Stade, Annette Padron, Mike Bersani and Michele Johansen as well as Principal Melanie Meidel. Absent from the meeting were Executive Board Member Janeen Dylo and Associate Principal and Athletic Administrator Jim Szymczak. The sign-in sheet showed the following additional attendees: Sue Kerr, Cindy Palmer, Cindy Jeske, Kelly Pancamo, Dave Buddle, Lee Ann Schmidt, Mary Rohr, Bryan Hand, Diane Thorson, Pat Collins, Beth Irving, Lori Hegarty, Doug Streddle, Diane Stredde, Keith Blue, Paul Kolber, Sandra Kawabata, Kathie Smith, Patti Judd, Marty Potts, Sharon Hall and Mark Cameron.; 28 total attendees.

 

REPORTS

Minutes from the August 2009 Meeting: Minutes from the January, February, March and May 2009 General Booster Meetings were approved in prior meetings. It was noted that there were no minutes from the April, June or July 2009 meetings. Minutes from the August 2009 General Booster Meeting were presented and posted to the website prior to the meeting.  A motion was made by Lee Ann Schmidt to approve the August 2009 meeting minutes as submitted, which was seconded by Sandra Kawabata, voted upon and approved.

 

School Administrator Report:  Principal Melanie Meidel provided the school administrator report.  School enrollment as of the date of the meeting is 2,583 students. The enrollment has exceeded the 2,502 locker allotment. Melanie noted that the District is looking into installing additional lockers for the 2010-2011. Melanie has a Principal’s meeting on September 9, 2009 and should have additional information to share at the next Booster Meeting. In previous meeting, Melanie introduced a new program called AVID = Advancement via Individual Determination. She noted that eight tutors have been hired for the AVID Program.

 

Melanie advised that following the ConnectED message that went out last month, 27 students signed up for the after school Activity Bus. The Activity Bus has been approved for the 2009-2010 school year. There will be two buses, one traveling in each direction of the school, both leaving at 6:15 p.m. beginning on or around September 17, 2009.  A new Activity Bus procedure will be in place, i.e. before a student will ride the bus they will be required to check-in with the Athletic Office and obtain a “sticker”. The bus drivers are aware to check for stickers. The school will then have an accurate account of who is on the bus each night.

 

It was advised that mygradebook.com is live and available for all teachers to begin using. The school will ask all teachers to be up and running on line, however, can not mandate it. It is the goal to have a process in place by Back to School Night on September 16, 2009 for parents to have a “one-click” process to see all their student’s grades in one area. Melanie noted that teachers can ask parents to share their email addresses as the school is looking to also do a weekly “Friday Forecast” email which would be another great communication piece for parents.

 

Treasurer’s Report: The July 2009 Treasurer’s Report was presented in the August Meeting and has been posted on the website for review. A motion was made by Dave Buddle to approve the July 2009 financials, which was seconded by Paul Kolber. A voice vote signified passage of the motion. The final August 2009 financials were provided by Annette Padron and will be posted to the website to be reviewed for approval at the October meeting.  Annette also presented a newly formatted Financial Statement. It was noted that the General Booster Account Balance is $296.65.  She noted that there were a couple NSF checks that are unable to be collected upon; Annette requested that all Activity Groups which accept checks for fundraising and purchases ensure that each check has the name and address imprinted on them and ensure the phone number and student’s name is clearly written on them for proper follow-up when needed. 

 

OLD BUSINESS

Spirit Wear: Lee Ann Schmidt and Pat Collins advised that approximately $3,900 in spirit wear has been sold since registration. The SEHS Letterman Jackets offer (pre-orders only) is still available until October 10, 2009 as are the Booster Polo Shirts.  Forms will be at all upcoming SEHS events including Back to School Night , Thursday during lunch as well as during homecoming and following football games. Lee Ann will forward a soft copy of the order forms to Karen Weedman to distribute to the Activity Directors and head coaches as well as post on the website.

 

Stadium Project:  Mike Bersani advised that there is a Stadium Committee Meeting at 8:00 p.m. tonight, immediately following the Booster Meeting for those interested.

 

Market Day:  The next market day will be on September 29, 2009; profits will go to dance.

 

ACTIVITY GROUPS

Band:  An update on Band was provided by Sandra Kawabata. The SEHS Band will participate in “Band Day” at Millennium Field on October 2, 2009. The Band is planning their 2^nd Annual trip to Disney in February and will host a bowling event and raffle ticket sales for fundraising towards the trip.

 

Boys’ Basketball Feeder:  Annette Padron, on behalf of Steve Padron, presented a proposal for approval to allow the Boys’ Basketball Feeder Program to host the Boys and Girls Feeder Tournaments at SEHS on January 30-31, 2010 (boys) and February 20-21, 2010 (girls) in the SEHS gym. Sharon Hall motioned to approve the request which was seconded by Lori Hegarty. A vote was held and passed. Annette will advise Jim Szymczak of the dates so that it can be put on the school calendar. Annette further noted that the high school Boys and Girls Basketball will run concessions for these events. Beth Irving will update the Concession Calendar.

 

Baseball:  Dave Buddle reported that fundraising for the building project continues. The co-event with softball will be a dinner/silent auction at Moretti’s which is set for April 10, 2010.

 

Cheerleading:  Michele Johansen noted that Market Day fundraiser was a success with 40 total sales.

 

Chorus:  The SEHS Chorus would like to go to New York over Spring Break in March 2010 for a workshop and performance. Per Melanie Meidel, they are working on fundraising ideas now.

 

Fine Arts:  The Fine Arts Department will be sponsoring the After-Parade-Fair on September 19, 2009 and the volunteers for each station. Melanie Meidel noted that Mega Events will be the vendor. There will be many fun items for all ages including inflatables, bingo, face painting and a dunk tank. Melanie also noted they are considering changing the location from the parking lot outside to inside the gym.

 

Gymnastics:  Marty Potts provided an update of his continued discussions with the Ford Motor Company for a proposed “test drive” fundraiser. Marty is currently working with Jay Hopkins Ford with a proposed new date for a combined car wash / test drive / concessions fundraiser over a 4-5 hour period at SEHS on October 17, 2009.   

 

Football:  The Varsity Football Team is off to a great start, currently at 2/0.

 

Pom / Dance: Dance update noted that their car wash fundraiser made approximately $400. They are currently hosting Market Day and have a Fannie Mae fundraiser coming up.  

 

Wrestling: Mark Cameron advised that the painting of the mural on the wrestling room wall has begun. The initial deposit of half the cost was paid by the Wrestling Activity Group account. The remaining balance will be due at time of completion. Mark noted that the Wrestling Feeder Group approved a loan to them for the other half of the total cost of $5,200.

 

COMMITTEE REPORTS

Booster Membership:  Approximately five additional Booster registrations came in since the last meeting, per Sharon Hall. Melanie Meidel will promote Booster Membership again through the next ConnectEd message.  

 

Homecoming: It was suggested that the concessions be open during the Homecoming Dance on September 26, 2009 to offer sale of drinks and snacks (no hot stuff) and manned by parents or alumni. In addition to the SEHS Alumni t-shirts, additional ideas were discussed about activities including an Alumni Check-In Table and special “End Zone Seating”. An update will be put on the SEHS Alumni Facebook. Melanie Meidel will provide a list of alumni names to Lee Ann Schmidt and Pat Collins.

 

The Homecoming Bolt Bergade Parade will begin staging on September 19, 2009 at 9:30 a.m. across from the South Elgin Police Department. The Bartlett Fire Department will bring a ladder-truck which the football players will ride on. There will be a South Elgin Fire Truck and Police vehicle in the Parade as well.  The Parade will kick off at 11:00 a.m. and conclude by noon at the school for fun-fair immediately following. There will be ten decorated Bolts in the Parade. Decorating of the Bolts will be held outside the school on Monday and Tuesday, September 14-15, 2009 between 3-5:00 p.m. and 6-8:00 p.m. and rain option for Thursday, September 17, 2009 between the same times. All Bolts will be completed by Friday and displayed.  Following Homecoming Week activities, the Bolts will go to Millennium Field for the “Walk of Bolts” just inside the entranceway, as done last year.

 

Healthy Foods:  The Healthy Foods Program opened on September 8, 2009, per Karen Weedman. Sales will be daily between 3-3:20 p.m.  Everything within the Healthy Foods Program is sold at $0.50 except Gatorade which is $1.00.

 

Meet & Greet:   The 5^th Annual Meet & Greet that will be held in the SEHS Commons prior to Back to School Night on September 16, 2009 with seating times at 5:15 p.m. & 6:00 p.m. Beth Irving noted that as of the time of the meeting, there were approximately 80 attendees signed up, although we have guaranteed 300 attendees. Melanie Meidel will send ConnectEd this week promoting the event once again. Extra tickets will be sold at the door. Beth will send an email with her notes to the Booster Board.

 

Concessions:  Karen Weedman advised that the Concessions Committee plans to meet for continued discussions and finalization of the proposal to have all concessions for entire fall season “pooled” and split evenly among the participating Activity Groups, taking into account the number of volunteers provided. It was noted that the proposed split is 60-40 as follows:

a.       Continued 60% - 40% split with the initial 40% to cover the cost of product; and

b.      The 60% profit is to be split equally in thirds: 20% to Activity Group; 20% to Booster General Fund; and 20% to the Stadium Fund. 

 

Teacher Wish List:  A brief discussion was had on the approximately 7-10 Teacher Wish Lists received to date. Karen Weedman turned over those received to Marty Potts

 

 

NEW BUSINESS

Holiday Wreath Sales:  Mike Bersani advised that the 2^nd Annual Holiday Wreath sales were going to be rolled out in the month of October. This fundraiser will once again include Kenyon Woods. Forms will be distributed to students next month. The proceeds for this fundraiser will be 90-10 split: 90% of the proceeds directly to the Activity Group; and remaining 10% of the proceeds to the Stadium Fund.

 

Yearbooks from 2008-2009 School Year: Yearbooks are in! Siblings of Alumni can pick up the yearbooks for graduated students or Alumni can pick up during Homecoming week. An update will also be sent out on the SEHS Alumni Facebook.

 

 

NEXT MEETING DATE & TIME

The meeting concluded at 8:05 pm. The next Executive Meeting is Tuesday, October 13, 2009 in the SEHS Library at 6:00 pm and the General Meeting will follow at 7:00 pm.

 

Respectfully submitted on September 10, 2009 from notes taken by Michele Johansen, co-secretary of SEHSBF, on September 8, 2009. Final as voted upon and approved at the October 13, 2009 SEHSSF Board Meeting.

BOOSTER BOARD MEETING
August 2009 -  Minutes
Tuesday, August 11, 2009 – 6:00 p.m.
Karen Weedman called the meeting to order at 7:05 pm. In attendance were Executive Board Members Karen Weedman, Ed Stade, Janeen Dylo and Michele Johansen as well as Principal Melanie Meidel and Associate Principal and Athletic Administrator Jim Szymczak. Absent from the meeting were Executive Board Members Mike Bersani and Annette Padron. The sign-in sheet showed the following additional attendees: David Schutt, Lee Ann Schmidt, Pat Collins, Dave Buddle, Jeff Kinyon, Brian Buelow, Sherri Buelow, Jim Hall, Sharon Hall, Sandy Boelter, Mary Rohr, Kim Saxton, Carrie Finch, Lisa Steinberg, Paul Kolber, Beth Irving, Patti Judd, Marty Potts and Mark Cameron; 25 total attendees.
REPORTS
Minutes from the May 2009 Meeting: Minutes from the January, February and March 2009 General Booster Meetings were approved in prior meetings. It was noted that there were no minutes from the April 2009 meeting. Minutes from the May 2009 were presented and posted to the website prior to the meeting. A motion was made by Pat Collins to approve the May 2009 meeting minutes as submitted, which was seconded by Marty Potts. The May 2009 meeting minutes were approved.
School Administrator Report: Melanie Meidel provided the school administrator report. Upcoming registration will be held on August 13, 2009 for incoming-Freshman, August 18, 2009 for Sophomore, Junior and Senior students and on August 20, 2009 for all grade levels. As of the date of the meeting, the school has received over 1,300 mail-in registrations, with less than half to attend walk-in registration dates. Melanie advised staffing changes for the 2009-2010 school year which are highlighted in the August 2009 newsletter. SEHS had two librarians, however, has cut down to one. The school will not shut down the library during the day and needs parent volunteers to help supervise in the library during the day. Melanie noted, however, that this would not be considered a paid working position; the volunteer would not be signing out books. There are approximately 700 new freshman with over 2,500 enrollment as of time of meeting with an expectation of 2,600 student population this year.

In an effort to institute a locker fee, the school has implemented “sharing lockers”. This initiative has been rolled-out to siblings-only for the 2009-2010 school year. Families of students that will be sharing lockers have been notified. The school plan is to get additional lockers for the 2010-2011 school year. Additionally, SEHS will be doing its part to “go green” which will include: newsletters online going forward; ConnectED phone messages; online grades for each class; assessment/test information on line; tap & stack in the lunchroom to consolidate waste and recycle bins throughout the building, including in every classroom. The “Green Initiative” will be outlined in the August 2009 newsletter.

Melanie introduced a new program called AVID = Advancement via Individual Determination. This powerful program will work with 80% of the incoming students and will be covered by seven teachers and Melanie Meidel. AVID is in need of tutors and parent volunteers. The tutor position is a paid position and would required working two times per week (proposed days are Monday/Wednesday or Tuesday/Thursday) and will correspond with other high schools. The Citizens’ Advisory Council (CAC) was also made note of by Melanie. The CAC represents the needs, ideas and concerns of all schools and communities at a district level and assists the Board of Education in providing the best possible education for all students. Each school can have up to seven member representatives; SEHS would like to have five and is in need of parent volunteers. The first meeting will be held on September 1, 2009. Interested parents can contact the Principal’s office or the District’s Community Relations Office. Additional information will be available in the August 2009 school newsletter and on the SEHS website.

Introduction of new Associate Principal & Athletic Administrator: Principal Melanie Meidel introduced the Jim Szymczak, the SEHS new Associate Principal and Athletic Administrator. In Jim’s new role, the positions of Athletic Administrator, Science and PBIS will be represented in SEHS for all twelve months of the year. Jim provided background on himself. Jim was the Math & Science Department Chair for the past four year; has coached all level of sports from pee-wee to college; and his goal and focus is to create an outstanding experience for the students and athletes. Jim noted that as of the date of the meeting, there is 500 participants projected to be in the Fall sports programs including 220 football players, 70 boy’s soccer and 25-30 boys cross country. Currently the boy’s locker room only holds 250, so additional administrative discussions on that will be held. Jim highlighted his work with OSEP Positive Behavioral Interventions & Supports (PBIS). PBIS is a positive behavioral intervention program teaching kids how to act and act good. He’d like to put a focus on PBIS program and wants a parent community group this year, something new for 2009-2010.

Treasurer’s Report: The May and June 2009 Treasurer’s Reports were presented and have been posted on the website for review. A motion was made by Pat Collins to approve the May 2009 financials, which was seconded by Jim Hall. A voice vote signified passage of the motion. Sharon Hall motioned to approve the June 2009 financials which was seconded by Lee Ann Schmidt. A voice vote signified passage of the motion. The July 2009 draft financials were presented however Karen Weedman noted that there are items that have been deposited that was not listed at the date of the meeting. The final July 2009 financials will be posted to the website to be reviewed for approval at the September meeting.

OLD BUSINESS
Spirit Wear: Lee Ann Schmidt and Pat Collins showed spirit wear items new for the 2009-2010 school year that include hooded sweatshirt, crew neck polos, t-shirts, capri’s, kid’s camouflage shirts with cap sleeves, tote bags, flannel pants (now plaid with navy, white and red pinstripes). Also new for this year will be a special-order Booster polo shirt for Booster Members only. Order forms will be available at upcoming registration, athletics night and back to school nights. The school will offer clearance items of the two years previous (navy/gray items). Both Lee Ann and Pat will be at registration, freshman orientation, target meeting, athletic night and back to school night with spirit wear sales. Also new this year is the ability to offer SEHS Letterman Jackets at a lower price through pre-orders only for a limited time. Lee Ann and Pat have been working with Bartlett Sports for pricing of $190 for boy’s jacket and $160 for girls jackets which includes one sport on the back and embroidery of name, which is a savings of approximately $30-$50 versus purchasing walk-in through Bartlett Sports. This offer will only be available through pre-order and until October 10, 2009. Forms will be at all upcoming SEHS events and will be forwarded to Karen Weedman to distribute to the Activity Directors and head coaches.

Lee Ann and Pat also presented the artwork for the proposed Homecoming Alumni Shirts which is part of this year’s Homecoming “Fairy Tale” theme. . They would like to suggest that the shirts be free to alumni by getting sponsors to cover the cost of the shirts. The sponsors would be printed on the shirt. They continue discussions with Bartlett Sports who has agreed to be the first sponsor and offering the shirts at cost of $5.00 per shirt including printing. Spirit Wear committee would like to estimate 200 shirts at $5.00 each, needing sponsors of approximately $1,000 to cover the cost.

Brick Pavers: Karen Weedman advised that Mike Bersani will have the Brick Pavers information available at Freshman Orientation on Thursday, August 20, 2009. It was suggested that all parents be strongly encouraged to purchase a brick, require Activity Groups to purchase a brick and possibly hold a contest among the Activity Groups on selling the bricks.

Stadium Project: An update on the Stadium Fund Committee Meeting was provided by Karen Weedman on behalf of Mike Bersani who was not in attendance. Mike is having a promotional sign made by “Signs by Tomorrow”. The sign will have a color rendering of the stadium and say “Future Site of SEHS Stadium”. The sign will be placed near field so that people can see from a distance. Mike has requested that an open Stadium Committee be held inviting interested parents to attend. It was noted that Annette Padron would be in contact with Kenyon Woods to invite the parents as well. Phase 1 completion by the start of the 2010-2011 school year is the goal. Would like to develop three Stadium Committees: (1) corporate sponsors; (2) community relations; and (3) brick pavers. It was suggested that possible hosting a cocktail party for corporate sponsors. The Stadium Meeting date is Wednesday, August 19, 2009 at 7:00 p.m. at South Elgin High School.

Market Day: The next market day will be on September 1, 2009; profits will go to cheerleading. There are still several dates open throughout the year for activity groups to participate.

ACTIVITY GROUPS
Marty Potts pointed out some possible IT issues on the SEHS Athletics 2000 website: the banner for “Boys Basketball” shows across all activity group schedules; repeated words; and some schedules do not balance when checked against other school schedules for the same games. Jim Szymczak will follow up.

Band: The SEHS Band marched in three parades over the 4th of July weekend, as noted by Lisa Steinberg. Band Camp will begin on August 17, 2009 with a performance at Six Flags Great America on Saturday, August 22, 2009.

Cheerleading: Michele Johansen and Carrie Finch reported that the cheerleading car wash on July 25, 2009 was a success bring in a profit of approximately $1,000. Both Varsity and JV squads attending Super CDA Camp July 29-31, 2009

Football: Twelve boys football players went to Notre Dame on July 7, 2009 for tournament, advised Paul Kolber. The team came in 5th out of 54 teams in the Midwest. Last month Football hosted its Spaghetti Dinner Fundraiser which had over 200 people in attendance and was very successful. The next fundraiser is on Saturday, August 22, 2009 Bowling at Elgin Lanes; a flyer is on the Athletics 2000 website.

Gymnastics: Marty Potts advised that Mike Buckley of Gymkhana needs to confirm times for the SEHS Gymnastics team to practice at their facility. The team would like the same times as last year and have asked Jim Szymczak to follow up with a confirmation to Gymkhana directly. Marty presented his idea for Gymnastics fundraising, as he continues discussions with Joe Cotton Ford. Would like to host a combined car wash / test drive / concessions fundraiser over a 4-5 hour period at SEHS. Proposed date is Saturday, September 19, 2009 which would correspond with the end of the Homecoming Bolt Brigade Parade. Ford Motor Company would pay SEHS $20 for every test drive, which would be the money-making part of the fundraiser. No-cost car wash (donations accepted) to be held and operated by the athletes and open concessions.

Pom / Dance: Mary Rourke provided a Pom/Dance team update. A Dance Camp was held in July which was successful. The Dance Team also participated in three parades over the 4th of July weekend. Their next fundraiser is a car wash this weekend, Saturday, August 15, 2009 at Beef Villa in South Elgin from 11:00a-2:00p. Promotion for the car wash has been put on the website.

Softball: Beth Irving noted that the post-season for Softball went well, as they participated in the first game of sectionals. The team lost six seniors this year. The Boosters have been asked to add Sandy Boelter as Softball co-Activity Director.

Wrestling: Mark Cameron showed a color of the artwork done by Kevin Hay to be completed on the Practice Wrestling Room wall. The 85x35 foot mural is comprised of Thor’s Hammer (God of Thunder), Assembly Hall (where the State Wrestling Tournament is held every year), bricks flying 3D from the wall and an inspiration quote by Dan Gable. The total cost of the project is $5,250 which is discounted significantly, per Mark, of the standard $8k cost of similar work. There would be a two-week turnaround time if started mid-September. The first half of the cost would be due upon signing contract and the second half at time of completion. Mark asked the Boosters if they would provide financial assistance to assist with the cost of the mural, noting that PE classes are held in there daily and other athletic groups use the room for practices, so a multitude of students will see and benefit from this. Discussion was held on the Booster General Fund balance which did not have the funds at the time, as well as the availability of funds from the Wrestling and Wrestling-feeder programs. Further discussions evolved and it was noted that the Wrestling account had the funds to cover the initial first half so that the work can begin. The Wrestling-feeder program had funds in their account that could be considered to split the cost as well with Wrestling or possibly split the cost of the remaining balance between the feeder program and the Boosters. Mark agreed to follow up with the feeder Activity Director accordingly. Mark would proceed with the mural using the funds in the Wrestling program budget to cover the initial $2,500. He will attend the September meeting to with an update from the feeder program and present at the September 8th Booster General Meeting.

Melanie Meidel noted that Kevin Hay is the same company that is doing the mural for the concessions area. The school would also like to get two murals, one on each side of the gymnasium, noting it would be a good idea as a “senior class” school gift each year going forward. The 2008-2009 Graduation Class gift is the concessions (“Storm Shack”) mural and approximately 80 wood-signs that are currently being finished, all scheduled to be completed prior to freshman orientation. The wood signs match the wood of the school and will be directional-based hung from the ceilings; each sign will have “presented by class of 2008-2009 on them.

COMMITTEE REPORTS
Booster Membership: There are currently 136 registered Booster families, of that approximately 100 new. Of the 100 new, nine families put additional monies into specific Activity Clubs and eleven families chose the four-year plan. The need to continue to push Booster membership was made.

Homecoming: Melanie Meidel mentioned that this year’s Homecoming Theme is “Fairy Tales”. The school administration will be The Wizard of Oz. The Homecoming Parade will be held on Saturday, September 19, 2009. It will be slightly different than last year, as it will begin downtown and end at the school with a Homecoming Fair in the back. Volunteers are needed to work the Fair. Four convertibles are needed for the parade to hold Homecoming Court. Homecoming festivities will be held all week, including Powder-Puff Game. Homecoming Football Game will be on Saturday, September 26, 2009 with the dance the same evening.

Healthy Foods: The Healthy Foods Program is in need of a new parent to oversee it. Responsibility would include coverage after school from 2:55-3:20p.

Moretti’s Fundraising: Beth Irving advised that Moretti’s has agreed include “carry out” in addition to the “Dining Room” re-occurring monthly fundraiser.
Meet & Greet: The 5th Annual Meet & Greet that will be held in the SEHS Commons prior to Back to School Night on September 16, 2009 with seating times at 5:15p & 6:00p. Flyers were sent with school registration packets and are available on the Boosters website. Tickets will be sold at $20 each with a deadline to purchase tickets of September 9, 2009; chicken or beef are the dinner choices. Beth Irving noted that bakers are still needed for the desserts and ABC Pie Raffle as well as donations for drinks and paper products. Tickets ordered through registration will be available at the door. Tickets will continue to be sold at walk-in registration, freshman orientation and at the August 29, 2009 football game.

Teacher Wish List: The Teacher Wish List will be fulfilled two times per year: (1) wishes turned by Meet & Greet to be considered for award in October; and (2) wishes turned in by January meeting to be considered for award in February. Beth Irving has the forms.

Concessions:
A discussion was held on the changes to the policies and procedures for the concessions area to be proposed. Janeen Dylo and Beth Irving provided an update from the Concessions Committee Meetings that have been held during the summer. Melanie Meidel and Jim Szymczak also covered the new procedure that will make it the Head Coaches responsibility to give a formal written request for concession to the Athletic Administrator (Jim). Jim would then, in turn, assign dates for concessions. This differs than previous years whereby the Activity Groups were able to chose the dates they wanted to work concessions which often was based upon who the opponent was and other factors. This new policy would allow, per Jim, for an equal opportunity for all groups to do fundraising. Further discussions summarized that:
1. Head Coach to request to Jim in writing the want for concession coverage;
2. School administration will assign concession dates and advise the head coaches;
3. It would then be the head coach’s responsibility to connect with Activity Director and/or parent rep for coverage of assigned dates and advise the concession committee volunteer names a week prior to the assigned game.
4. Boosters to have further discussion as to how Boosters would divide the funds at either a per game basis or at the end of the season; and
5. Boosters to finalize on the division of profit proceeds. It could be capped to be fair. As in the past, it was: (a) 60% - 40% split with the initial 40% profit going towards product cost; and (b) the 60% profit was further split into 80% to Activity Group and 20% to Booster General Fund. However,
a. Proposed suggestion would be the continued 60% - 40% split with the initial 40% to cover the cost of product; and
b. New proposed change is that the 60% profit be split equally 20% to Activity Group, 20% to Booster General Fund, and 20% to the Stadium Fund. It was noted that approximately $1m is needed for Phase 1 (including lights) and suggested that partial concession profits be applied towards the fund on a continued basis.

It was noted that the non-traditional concession dates will stay the same including: Powder-Puff game proceeds to Student Government; Fine Arts Fair to Fine Arts; and Auto Shop to Auto Shop. Lastly, it was noted that volunteers are needed for the August 22, 2009 volunteers for scrimmage game- concession including to bring supplies over and get set up.

NEW BUSINESS
An invoice was presented by Karen for payment from the Booster General fund on Mike Bersani’s behalf for $846.46 to cover the cost of corporate sponsorships mailings and postage. Sharon Hall motioned for approval, Jim Hall seconded; the motion was approved for payment from the general fund.


NEXT MEETING DATE & TIME
The meeting concluded at 8:15 pm. The next Executive Meeting is Tuesday, September 8, 2009 in the SEHS Library at 6:00 pm and the General Meeting will follow at 7:00 pm.

Respectfully submitted on August 15, 2009 from notes taken by Michele Johansen, co-secretary of SEHSBF, on August 11, 2009. REVISED on August 19, 2009.